How to do perfect LED Dance event

Hello Tron fans,

In this blog, we are going to describe how you can do a perfect LED dance show step by step from the beginning. So, let’s hop on. Let’s assume you already got your presentation materials, pictures, technical rider, and videos already prepared.

Once your client has accepted your terms & conditions you must write a valid contract with all information such as event name, date, location, and company details and make sure it will come back with the signature of Your client sign it by your side and send it back to them. Really make sure this will happen because from our experience when the client will not pay you after the event this will be the most important document to have. Also, make sure you spoke with Your client about how food and accommodation will be paid for. Sometimes clients want to set a fixed per diem amount or want you to send the bills after the event.

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At this point you know if you need to provide any additional services such as making LED content, lasers, and LED objects. Make sure you have enough time to do it and Your client will be happy with your final product.

This really depends on Your personal preferences if you want to send an advance invoice or everything after the event. Personally, we always want at least 50% if we are working with clients without previous collaboration. In case we are working multiple times with someone this is not requested. In case we are doing really custom and big events (we can provide up to 100 LED suits, make laser show or LED screen videos) outside of European Union we require 100% payment in advance because it’s very difficult to litigate against a company that is not in the EU.

When your contract is done, and you already received the money you will be buying the flight tickets for your team or Your client will provide them. Never ever buy flight tickets before the client sends you money! In case you go by car, it’s super easy and nothing needs to be arranged before.

When the date of Your event is already coming you must pack everything following your checklist and really double- or even triple-check that you haven’t forgotten anything. There is nothing worse in the events industry than not being able to perform your show (we were so lucky that this never happened to us, because we always found some solution to how to do an event but we were already dealing with stuff as missing batteries, back-pack or something else).

When you come to your final destination there will be a driver waiting for you or you will just take a taxi with your team and come to the event. In case there is a lot of time maybe you will go to the accommodation first and then to the event. You will have rehearsal (always have rehearsal when you do LED show) and check if everything is fine and just wait for Your show.

When your show was done and everybody just loved it you can pack all your suits, find your client, make sure he/she was satisfied with everything, say goodbye and transport back to the hotel.

At home, you just need to unpack your suits and test them, so everything will be working properly for the next gig. Ask your client again by email whether everything was OK and send them a final invoice.

Now you are ready to repeat it and do more shows. If you have any questions on the topic of how to do the event or you want to book our show, don’t hesitate to contact us.